Visitor Management for Accounting & CA Firms
Clients dropping off documents during filing season, auditors, and vendors all check in the same way — a QR scan and a WhatsApp approval, no register to fill out.
50 free visitor entries every month • No credit card • No app
Still logging visitors in a paper register?
Filing-season walk-ins queue at the front desk with nobody free to log them in
Client documents sit at reception while someone tracks down the right associate
A paper register gives no record of who visited which partner or when
Confidential client names sit in a book anyone waiting in the lobby can read
How it works in practice
A client walks in to drop off GST filings during the last week of the deadline. Reception is swamped. With GatePass, the client scans the QR code at the door, picks the associate they're meeting from a list, and that associate gets a WhatsApp notification to approve — from their desk, without leaving their desk or a receptionist chasing them down. The client sees their status update live on their phone while they wait.
Scan
Visitor scans the GatePass QR at your entrance.
Request
They enter their details and pick who they're visiting.
Approve
The host gets a WhatsApp notification and approves.
Why accounting & ca firms switch to GatePass
Handles filing-season spikes
Self-service check-in means a queue of clients at the counter doesn't need a receptionist standing by to log every one of them by hand.
Private by default
No open register on the counter listing every client's name — visitor details stay between the visitor, your firm, and the host they're meeting.
A searchable visit history
Every check-in is timestamped and tied to the partner or associate the visitor met, useful if you're ever asked who was in the office and when.
Notifies the right person automatically
The visitor picks who they're meeting from your team directory — no more a runner going desk to desk trying to find the right associate.
Frequently asked questions
Yes. Reception can add a visitor themselves in a few taps if a client would rather not use their own phone, or self-service the QR code at the entrance works for clients who scan it themselves.
Visitor names and details are only visible to your firm's team members inside your GatePass account — not displayed on a shared register anyone in the lobby can see.
No. A printed or displayed QR code at your entrance is all that's needed — no kiosk, tablet, or badge printer required for the free and Pro plans.
Free for up to 50 visitor entries a month, which covers most single-location firms comfortably. Unlimited visitors are available on the paid Pro plan if you outgrow that.
Give your front desk a Smart Reception.
No hardware. No app. Ready in 30 seconds.