Visitor Management for Architecture Firms
Clients reviewing plans, contractors picking up drawings, and vendors dropping off samples all check in the same simple way — a QR scan that notifies the right person on your team.
50 free visitor entries every month • No credit card • No app
Still logging visitors in a paper register?
A studio has a steady mix of clients, contractors, and vendors, all needing to be routed to a different person
Open-plan studios don't have a dedicated receptionist to manage a sign-in book at all times
Visitors waiting for a design review meeting have no way to know their host has been notified
No easy way to see who visited the studio last week if a client asks
How it works in practice
A contractor arrives to pick up revised drawings while the studio's small team is heads-down at their desks. There's no receptionist stationed at the door. The contractor scans the entrance QR, selects the project architect from the team list, and that architect gets a WhatsApp ping to approve — without anyone needing to be watching the entrance.
Scan
Visitor scans the GatePass QR at your entrance.
Request
They enter their details and pick who they're visiting.
Approve
The host gets a WhatsApp notification and approves.
Why architecture firms switch to GatePass
No dedicated receptionist required
Small studios without a full-time front desk can still give visitors a proper check-in experience — the QR code does the work.
Routes visitors to the right architect
Visitors pick who they're there to see from your team directory, so the right person is notified without anyone playing message-relay.
A professional first impression for clients
A branded digital check-in reads better to a client walking in for a design review than a clipboard on the reception counter.
Visit history by project or client
Every check-in is logged with a timestamp and the host, so you can look back at who visited and when without digging through paper.
Frequently asked questions
No. Visitors just scan the QR code at your studio entrance and receive their GatePass and any updates over WhatsApp — nothing to download.
Every visitor picks who they're meeting from your team directory, so a contractor checking in for a site coordinator and a client checking in for the lead architect both get routed correctly.
That's exactly the case GatePass is built for — the QR code at the entrance replaces the need for someone to be stationed there to manage check-ins.
Yes, 50 visitor entries a month are free forever, with no credit card required to start.
Give your front desk a Smart Reception.
No hardware. No app. Ready in 30 seconds.